Terms and Conditions

The User In these ‘Conditions’ the term ‘The User’ shall include the person lodging the application and any person or organisation on whose behalf the application is made, all of whom shall be jointly and severally liable.

The Parochial Church Council (P.C.C.) has an absolute right to refuse a booking.

Maximum capacity

Main Hall: 60 persons. Upper Room: 30 persons.

Age and responsibility

The User, not being a person under 18 years of age, is responsible for the proper conduct of everyone using the Hall during the period of use and shall do his/her best to prevent anyone causing an annoyance or inconvenience to other persons. In particular, the user must keep noise to a reasonable level, having regard for local residents.


The User shall, during the period of the hiring, be responsible for: supervision of the premises, the fabric and the contents; their care, safety from damage however slight or change of any sort; and the behaviour of all persons using the premises whatever their capacity, including proper supervision of car parking arrangements so far as to avoid obstruction of the highway.) Children must not be allowed in the kitchen for safety reasons Smoking is not permitted anywhere in the building.

The User shall, and shall ensure that the User’s invitees comply with the prohibition of smoking in public places provisions of the Health Act 2006 and regulations made thereunder. Any person who breaches this provision shall be asked to leave the premises.


The sale of alcohol is not permitted.


The User must ensure that the terms of every statute authorising or regulating how the Hall is used are complied with and that any work to the Hall which any authority acting under any statute requires is done and that any license or registration which is required or which the P. C. C. requires is obtained, renewed and continued (including but not by way of limitation compliance with statutes governing the preparation of food)


All breakages and any damage must be paid for. (see insurance and indemnity below).

Use of premises

The Hirer shall not use the premises for any commercial purpose or for the purpose other than that described in the Application for Hire and shall not sublet the premises to other users, or allow the premises to be used for any unlawful purpose or in any unlawful way nor do anything to bring the premise anything which may endanger the same or render invalid any insurance policies in respect thereof.


Please ensure that you have read and agreed our Child Protection Policy.

Insurance and indemnity

(a) The Hirer shall be liable for:

(i) the cost of repair of any damage (including accident and malicious damage)done to any part of the premises including the curtilage thereof or the contents of the premises.

(ii) all claims, losses, damages and costs made against or incurred by Keston Parish Church, the Parochial Church Council, employees, volunteers, agents or invitees in respect of damage of property or injury to persons arising as a result of the use of the premises by the Hirer, and

(iii) all claims, losses, damages and costs made against or incurred by Keston Parish Church, the Parochial Church Council, employees, volunteers, agents or invitees as a result of any nuisance caused to a third party as a result of the use of the premises by the Hirer.

(b) Keston Parish Church has adequate insurance to insure the liabilities described in the sub-clauses (a) (i) above and shall claim on its insurance for any such liability but the Hirer shall indemnify Keston Parish Church against any insurance excess incurred and the difference between the amount of the liability and the monies received under the insurance policy.

(c) The Hirer shall take out adequate insurance to ensure the liabilities in (a)(i) and (a) (iii) above. Keston Parish Church is insured against any claims arising out of its own negligence.

Accidents and dangerous occurrences

The Hirer must report all accidents involving injury to the public to the Hall Manager as soon as possible. Any failure of equipment belonging to the Church premises must also be reported as soon as possible.

Health and Hygiene The Hirer shall, if preparing, serving or selling food, observe all relevant food health and hygiene legislation and regulations.
Electrical appliance safety The Hirer shall ensure that any electrical appliances brought by them to the premises and used there shall be safe, in good working order, and used in a safe manner in accordance with the Electricity at Work Regulations 1989 and any subsequent legislation. Amplification equipment is permitted but please ensure the floor is not damaged when heavy items are moved.


No animals whatsoever are to enter the kitchen at any time.


If you are decorating the Hall please do NOT stick drawing pins, nails, blue tack or anything on the walls. Decorations may be attached to the wooden rails using the hooks provided or blue tack (or similar) as long as no permanent marks are made.

Explosives and flammable substance

The Hirer shall ensure that no explosives or highly flammable substances are brought into, or used in any part of the premises and that no internal decorations of combustible nature shall be erected without consent. No decorations are to be put up near light fittings or heaters.

Public safety compliance

The Hirer shall comply with all conditions and regulations made in respect of the of the premises by the Local Authority, the Licensing Authority, the hall’s Fire Risk Assessment or otherwise, particularly in connection with any event which constitutes regulated entertainment, at which alcohol is sold or provided or which is attended by children The Hirer are responsible for making themselves aware of the fire escape routes and the location of fire appliances and to ensure that escape routes are free of obstruction and available for instant free public exit.

Outbreaks of fire

The Hirer is responsible for calling the Fire Brigade when applicable and informing the Hall Manager in such an event. (or if any fire appliance has been used).
End of Hire All booking must end before 10pm (22.00hrs) The hire charge covers use of the building only and does NOT include cleaning. Therefore we ask you to ensure that you leave the premises as you found them. Clean and replace tables and chairs neatly in the store room. Wash, dry and put away all crockery, cutlery etc. Sweep floor as necessary – any spillages must be dealt with immediately. Bring your own black sacks for rubbish and take them away with you. Take away all remaining food and drink.


Please consider our neighbours and ensure that you leave quietly.


Please note that in the unlikely event of Keston Parish Church Hall being unable to fulfil this booking, due to circumstances beyond our control liability is limited to return of your deposit/booking fee and an alternative date being offered. If possible, two weeks notice will be given.


Our Vision Statement

To welcome and embrace all who come into this beautiful ancient place of peace to be blessed, healed and equipped by God for the challenges of everyday life.